{"id":1067,"date":"2024-12-09T19:54:13","date_gmt":"2024-12-09T19:54:13","guid":{"rendered":"https:\/\/national-archives.go-vip.net\/?page_id=1067"},"modified":"2025-06-19T13:26:32","modified_gmt":"2025-06-19T13:26:32","slug":"digital-preservation","status":"publish","type":"page","link":"https:\/\/nationalarchives.ie\/ga\/government-services\/digital-preservation\/","title":{"rendered":"Digital preservation"},"content":{"rendered":"\n\n<section id=\"block-block_e2b8d18fee149208cc6a8a94238d381e\" class=\"landing-page-header-block title-width-default block-color-dark-blue block-row-02-type-share block-row-02-share-position-bottom intro-full-width\" data-style=\"style-11\">    \n\n\t<div class=\"header \">\n\n\t\t\t\t\n<div class=\"translation-notice\">\n        <div class=\"inner container\">\n            <p><strong>Cuirfear aistri\u00fach\u00e1n ar f\u00e1il go luath<\/strong><\/p>\n            <p>\u00c1r leithsc\u00e9al as an m\u00edchaoithi\u00falacht. Cuirfear aistri\u00fach\u00e1n Gaeilge ar an leathanach seo ar f\u00e1il go luath. Go raibh maith agat as do chuid foighneachta agus muid ag obair ar leagan uasd\u00e1taithe.<\/p>\n        <\/div>\n    <\/div>\n\n\n\t\t\n\t\t<div class=\"container\">\n\t\t\t<div class=\"intro\">\n\t\t\t\t<h1 class=\"heading-0\">Digital preservation<\/h1>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t\t<!-- mobile -->\n\t\t\t\n\t\t\t\n\t\t<\/div>\n\n\t\t\t\t\t<div class=\"header-row-02\">\n\t\t\t\t<div class=\"container\">\n\t\t\t\t\t\t\t\t\t\t\t<div class=\"share\">\n\t\t\t\t\t\t\t<button class=\"share-button pulse fade-in\" data-js=\"share-button\">SHARE<\/button>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"text h3\"><p>The National Archives Act is format neutral and applies equally to paper and digital records. The content, rather than the format, will determine if a record series is worthy of permanent preservation as archives. Guidance on determining what series may fall into this category can be found in our <a href=\"https:\/\/ebow.gathercontent.com\/item\/17744454\" target=\"_blank\" rel=\"noopener noreferrer\">Retention Schedule<\/a>.<\/p>\n<\/div>\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t<\/div>\n\n\t\n<\/section>\n\n\t<span class=\"notification-top\" data-js=\"share-copied\">URL copied to clipboard<\/span>\n\n\n<section id=\"block-block_91f71d7144365b957bf5145f3905ab92\" class=\"content-tile-block nai-block margin-top-small margin-bottom-none image_right text-regular text-black bg-white no-border-top smaller-heading\" data-layout=\"layout-1-2\">        \n\t\t<div class=\"container\">\n\t\t\t\t<div class=\"content\">\n\t\t\t<div class=\"image\" data-image=\"cover\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<div class=\"text\">\n\t\t\t\t<div class=\"text-content cms-content\">\n\t\t\t\t\t\t\t\t\t\t<p>Although the National Archives Act is format-neutral, there are significant practical differences in maintaining paper and digital records over time. The responsibility for maintaining records until they are 30 years old (20 years in certain circumstances), and are eligible for transfer to the National Archives, rests with the creating department or body.<\/p>\n<p><a href=\"https:\/\/nationalarchives.ie\/ga\/government-services\/responsibilities-under-legislation\/\" target=\"_blank\" rel=\"noopener noreferrer\">Responsibilities under legislation<\/a><\/p>\n<p>&nbsp;<\/p>\n<p>The National Archives do not have a legislative mandate to issue centralised guidelines on the management of State records. However, the following are some guiding principles and best practice standards to take into account when considering the digital preservation of your records:<\/p>\n<ul>\n<li>Use common file formats (for example, Open Source or Microsoft Office\/ PDFs)<\/li>\n<li>If you need specialist software\/ database systems \u2013 use open source software where possible<\/li>\n<li>If you have to use proprietary software, ensure you have a clear exit strategy and business continuity plan written into your contract<\/li>\n<li>Always consider how to remove your records from any digital system and retain continuous access and support (independent of the supplier)<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Best practice standards include:<\/p>\n<ul>\n<li><a href=\"https:\/\/commission.europa.eu\/document\/download\/e3cf4d38-ee41-42f9-8994-f6589ffad458_en?filename=Whitepaper%20AbD_en.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">European Information Governance Principle \u2013 Archiving by Design<\/a><\/li>\n<li><a href=\"https:\/\/moreq.info\/executive-summary\" target=\"_blank\" rel=\"noopener noreferrer\">MoReq\u00ae -Modular Requirements for Records Systems <\/a><\/li>\n<li>ISO standards (International Organisation for Standardisation):\n<ul>\n<li>ISO15489 &#8211; Records management<\/li>\n<li>ISO16175 &#8211; Processes and functional requirements for software for managing records<\/li>\n<li>ISO22428 &#8211; Managing records in cloud computing environments<\/li>\n<li>ISO30301 &#8211; Management systems for records \u2014 Requirements<\/li>\n<li>ISO30302 &#8211; Management systems for records \u2014 Guidelines for implementation<\/li>\n<li>ISO13008 &#8211; Digital records conversion and migration process<\/li>\n<li>ISO17068 &#8211; Trusted third party repository for digital records<\/li>\n<li>ISO18128 &#8211; Risk assessment for records processes and systems<\/li>\n<li>ISO23081 &#8211; Metadata for records (in 3 parts)<\/li>\n<li>ISO26122 &#8211; Work process analysis for records<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"ctas\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>    \n<\/section>\n\n<div class=\"divider-block divider-03 \"><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":14,"featured_media":0,"parent":316,"menu_order":15,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"editor_notices":[],"footnotes":""},"class_list":["post-1067","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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