A reference code uniquely identifies a document or related documents.
These codes can be numeric or alphanumeric.
2015/77/86 points to file 86 from the Secretary General to the President. This file was the 77th transfer to the National Archives in 2015.
Older files might have codes like CSO/RP/1822/17, which refers to file 17 from the Chief Secretary’s Office Registered Papers for 1822.
Benefit of reference codes
Every record sent to the National Archives needs a unique code. This is vital for:
- Security: It protects the document.
- Avoiding Duplication: It prevents confusion by avoiding number repeats.
Standard for cataloguing
The National Archives follows the ISAD(G) standard for cataloguing. This international standard, set by the International Council on Archives.
It ensures key information is recorded and helps researchers see if a record is useful for their work.
Using reference codes in your research
For a successful research experience, we strongly advise you to keep track of all the archives you review. This can be done by noting their reference codes and sources.
This practice will streamline your research. It will also maximise the value of the National Archives’ rich resources.
Keeping track of the archives you visit offers several benefits to your research.
Effortless retracing
Easily retrace your steps if you need to revisit or verify information, which will save you time and effort.
Accurate referencing
Ensure your references are precise and reliable, this will enhance the credibility of your research.
Enhanced support
Allow the staff at the National Archives to assist you more effectively with any queries, which will make your research journey smoother.
Streamlined workflow
Avoid unnecessary complications and stay organised, allowing you to focus on your research goals.